Planning out your project wisely and correctly is the key to success. If you plan it right, you increase the odds of achieving desired results and overall success. While talking about planning your project, the world seems to have adopted agile methodologies. Almost 71% of all existing organizations choose to plan out their projects using agile methods. The reason behind it is the fact that Agile has a much different and unorthodox approach to planning.
Kanban board planning – What is it?
Kanban board planning is a method of planning projects that estimates work with the help of self-contained work units known as the sprints or iterations. Sprints or iterations are mostly periods lasting anywhere from a week to 3 weeks or more. In this duration, the main focus of teams is on a defined set of work items and completing them. Kanban board planning lets you categorize different items into different sprints and creating a process that can be repeated. This, in turn, helps the teams learn about their achievement capabilities.
Components of Kanban Board
There are set components of Kanban board that give it a proper and definite shape.
1. Releases and Sprints
Agile planners define a release that involves the creation of a new product or updating an existing product.
However, each release is divided into various iterations, which is also known as sprints. Now, each sprint comes with a timeline, which is typically 1-3 weeks, and the team has a predefined list of tasks (work items) to work on in each sprint. The work items are also known as user stories.
2. User Stories
User stories are the work items that are worked upon in sprints. In Waterfall, which is a traditional project management methodology, teams are required to make detailed specifications of precisely what they are going to create. Contrary to this, Kanban board planning involves the team documenting the user needs only. Throughout the iteration or sprint, the team collectively comes up with the best possible ways to address a particular need.
3. Iterations and Increments
The very concept of iteration governs the process of Kanban board planning. Every iteration is of the same duration. The Agile team deals with the repetition of the same process again and again in each iteration. An iteration is deemed successful if and only if it results in working features that can be passed on to end-users.
The iterative processes are essential. They let the team get acquainted with their capabilities. Most importantly, teams can draw an estimation of the number of user stories they can complete in a specified timeframe, defined as the team’s velocity. Also, the team gains an understanding of issues that cause obstructions in progress. Subsequent iterations deal with these issues.
4. Estimation by team members
This is one of the critical features of Kanban board planning. Development teams are required to participate in estimation and planning actively. The management doesn’t dictate the work scope to them. Thus, in Kanban board planning, teams assign story points to user stories in the final release plan. A story point is a number that reflects the amount of work that went into the development of a user story.
Easing your Project Management – Kanban Board
As it must be pretty evident by now, proper planning is a must for every Agile project. While things tend to get a lot messier with conventional tools and methods, you can make it happen effectively by using a Kanban board. It is that place where every necessary contemporary content to roll out the plan is accessible. The best part of a Kanban board is that it leaves no room for distraction because of any ongoing development activity.
The planning board provides an interface where all the items can be moved easily and effortlessly. This makes the entire planning process natural. You can open a panel next to an existing one, i.e., side by side. Backlogs, Epics, Sprints, Issues, and Releases are some of the supported content panels. A planning board facilitates creating fresh new items, lets you search across different projects (both completed and existing). You can move different items from one sprint to another, one backlog to another, and even move items across a Backlog to a Sprint and vice versa.
Perks, Benefits, and Features of a Kanban board
1. Planning a Release or Sprint
A Planning board is helpful in many ways. Still, most importantly, it makes your Release or Sprint planning much more comfortable because it grants you the ability to open all the necessary contents in the form of panels on a single screen. Opening the panels via the panel drop down bar lets you add User Stories from Backlog into your Sprint or Release. You get the ease and freedom of dragging along and dropping the required contents. It even lets you edit, delete and add fresh Items while on the move.
2. Plan out Multiple Projects at once
A planning board, as mentioned, provides you with ease. With the proper use of a planning board, you can move various contents from a particular project to the other within a snap of fingers. It is that quick. It opens so many new avenues. As mentioned, you can even move items from one Backlog to the other, one Sprint or Release to the other, the possibilities are endless.
3. Create new Items as you move
One of the main concepts behind the invention of a Planning board was to provide flexibility. Thus, a planning board is pretty flexible and facilitates its users with the highest number of features possible to be projected at a single board. As you continue to plan your work items, there are times when you feel the need to add some more work items that may not have come up earlier. Usually, creating new items needs you to open a new browser tab. It is too much trouble. This is when a planning board comes into play. It lets you add new relative Items in each consequent panel as you progress with the planning. The option to add new items like Sprints, User Stories, Epics, etc. makes it possible for you.
4. Option for Global Search
There is a global search option available, accessible from the top right corner. It lets you search the items you wish. The Global search option gathers data from the whole company. Thus, in the end, you acquire results from every accessible project. You can also search the different contents of an individual panel using the search icon available under each panel.
5. Support for different Panels
Planning boards come with various features – add new items, search, sort, collapse, refresh, etc. to name a few of the many. Following are some of the most important and most used panels in detail:
Thus, as mentioned previously, it is reasonably evident that planning boards make the entire planning process smooth and easy. It drops tonnes of useful features at your disposal, each with the ability to save hours and loads of manual efforts. The possibilities are numerous. There are lots of Kanban boards out there in the market. Each has its pros and cons. Go through each one of them and choose the one that appeals to you the most, fits in your needs and demands and is overall useful for you.
Now the question is which tool you can use?
Based on the current market situation and fair pricing, you can go for PlanStreet.
It is one of the fastest-growing platforms working on-site, PlanStreet has been designed exclusively for easy and efficient project facilitation. It offers high-class functionalities via modules. The tool first creates an analysis of the needs of the customers and then provides suggestions for better results. Thus using task management lists, the customer can then make a realistic and compelling project.
PlanStreet comes with street tracking that helps for the maximized utilization of the staff for the right period. You can also track financials, ensuring there lies no overspending under the budgeted amount. PlanStreet plans, tracks, and manages the project with high coordination dynamics and hence enhancing the project performance as a whole.